Accounting, Job Costing, and Process Automation Built for How Contractors Actually Operate

Overview

General contractors don’t fail because they “don’t have bookkeeping.” They struggle when job costs, cash flow, billing, and project controls don’t line up—especially as volume grows across multiple jobs, crews, and subcontractors.

PC Financial Services provides construction-focused accounting and systems support designed around job costing, WIP visibility, retainage tracking, progress billing, and clean integrations between project management/CRM platforms and your accounting system.

Why Construction Accounting Is Different

Construction financials are operational financials. The numbers only make sense when they are tied to projects, cost codes, commitments, and billing rules.

Common complexity drivers include:

• Job costing by phase/cost code (labor, subs, materials, equipment, burden)

• Progress billing / draws and the gap between earned vs. billed

• WIP schedules & percentage-of-completion for accurate reporting and lender/investor readiness

• Retainage held/owed across owners and subs

• Change orders impacting margin (often not captured cleanly)

• Subcontractor compliance (1099s, COIs, lien waivers, vendor accuracy)

• Cash flow timing: slow-paying receivables + fast payables = constant pressure

Without industry-specific accounting structure, financial statements often fail to reflect true performance.

What We Deliver for General Contractors

Construction Bookkeeping That Matches the Field

Not “generic” accounting - books structured to support how projects are estimated, run, and billed.

• Job-costed transaction coding and cleanup

• Bank/credit card reconciliations with job-level accuracy

• AP/AR structure aligned to projects and commitments

• Monthly close that produces reliable job-cost and financial reporting

Outcome: clean financials you can trust, not just books that “balance.”

Job Costing, WIP Reporting, and Margin Visibility

Contractors need to know margin drift before it becomes a loss.

• Cost code structure and chart of accounts alignment

• WIP schedules and earned vs. billed visibility (where applicable)

• Variance tracking: estimate vs. actual vs. committed

• Cash flow clarity tied to project billing cadence

Outcome: faster decisions, better pricing discipline, and fewer surprise write-downs.

Progress Billing, Retainage, and Close Process Controls

Billing accuracy and close discipline are what unlock scalable operations.

• Progress billing workflows and documentation standards

• Retainage tracking (owner + subcontractor)

• Month-end close checklist built around construction realities

• Internal controls for approvals, coding rules, and change orders

Outcome: smoother draws, cleaner reporting, and fewer “where did the money go?” moments.

CRM + Project Management Integrations (Buildertrend + More)

Most contractors already run work through platforms like Buildertrend, Procore, or CoConstruct. The problem is usually that the data doesn’t flow cleanly into accounting—creating duplicate entry, miscoding, or unreliable job-cost reporting.

We help implement and maintain integrations so your project and accounting systems stay aligned:

• Buildertrend + QuickBooks

Buildertrend supports syncing financial data with QuickBooks to keep budgets and job costing aligned with actuals.

• CoConstruct + QuickBooks / Xero

CoConstruct supports construction accounting integration so estimates and related financial data can sync into accounting platforms with less retyping.

• Procore + Accounting/ERP Systems

Procore supports accounting integrations designed to connect project management and financial systems into a more consistent “single source of truth.”

What integration work typically includes:

• Mapping cost codes/categories so job costing stays consistent

• Aligning customers/jobs/projects between systems

• Designing workflows for bills, invoices, payments, and committed costs

• Creating reporting that matches how leadership reviews performance

Outcome: fewer manual steps, fewer mistakes, and real-time job-cost visibility that operations can actually use.